HR Assistant

Job Description

HR Assistant Job Scope

1. Recruitment & Onboarding

Assist in posting job advertisements and screening resumes.

Coordinate interview schedules between candidates and hiring managers.

Support the preparation of employment contracts and offer letters.

Assist in new employee orientation and onboarding processes.

2. HR Administration

Maintain and update employee records in HR systems and personal files.

Prepare HR-related documents such as letters, memos, and reports.

Ensure proper filing of HR documents for compliance and audit purposes.

Support HR executives/managers in daily administrative tasks.

3. Employee Relations & Welfare

Assist in handling employee queries regarding HR policies, benefits, and leave.

Support in planning staff engagement activities and welfare initiatives.

Help in tracking employee attendance, leave, and medical claims.

4. Training & Development

Assist in coordinating training sessions, workshops, and courses.

Help maintain training records and employee development plans.

5. Payroll & Benefits Support

Provide administrative support for payroll preparation (e.g., timesheets, overtime, allowances).

Assist in managing employee claims and benefits processing.

6. Compliance & Reporting

Ensure HR policies and procedures are adhered to.

Assist in preparing HR reports (headcount, turnover, recruitment status, etc.).

Support compliance with labor laws and company regulations.

7. Other Duties

Liaise with internal departments and external agencies when required.

Support ad hoc HR projects and initiatives.