Receptionist |School |Serangoon

Job Description

The Services required are set out as follows:

1. Reception & Visitor Management

• Attend to visitors, parents, students and staff at the reception counter

professionally and courteously.

• Answer, screen and manage incoming calls and enquiries, and

promptly direct them to the appropriate personnel.

• Attend to delivery personnel and remind staff to pick the items

promptly.

2. Administrative Support

• Perform general administrative duties, including data entry, issuance

and tracking of physical keys and access cards, calling parents to

remind them on arrears, and maintenance of proper records.

• File and archive documents in accordance with the school’s records

management guidelines.

• Prepare simple correspondence, forms and notices as directed.

• Assist with incoming and outgoing mail and deliveries, including

logging, sorting and distributing them to the relevant staff.

• Assist with lost and found, including maintenance of proper records.

3. Stationery & Stock Management

• Manage the school’s inventory of stationery and office supplies and

maintain accurate, up-to-date inventory records.

• Raise purchase requests when stocks fall below the minimum

threshold.

• Receive and verify deliveries against purchase orders and update

inventory records accordingly.

4. Student Administration

• Assist with other student administration matters as directed, including

issuing certificates and letters, collecting forms and documents, and

attending to student-related enquiries at the reception counter.

• Handle students reported sick at the Counter, administer basic first aid

to injured students and prepare early dismissal form for students.

5. Ad-hoc Duties

• Carrying out any other duties as assigned by the school’s management

and staff in support of the school’s operations.