Receptionist |School |Lorong 1 Toa Payoh

Job Description

ront Desk Management

– Greet and attend to visitors and clients in a courteous and

professional manner.

– Maintain a tidy and presentable reception area at all times.

Call Handling

– Answer and direct incoming calls to relevant school personnel.

– Handle general telephone and in-person inquiries from parents,

vendors, and the public.

– Take messages accurately and ensure timely delivery to relevant

staff.

Email, Mail and Courier Management

– Monitor the school’s generic email inbox and promptly forward

messages to the appropriate departments or personnel for follow-

up.

– Receive, sort, and distribute incoming mail, parcels, and

documents.

– Prepare outgoing mail and liaise with courier services when

necessary.

– Record all incoming and outgoing mail from MOE couriers and

SingPost (normal and registered) in the mail register.

Administrative Support

– Provide general administrative support, including photocopying,

filing, scanning, and data entry.

– Assist in scheduling appointments,meetings or room bookings for

school leaders and staff when needed

– Verify payment records to ensure all required signatures and

supporting documents are complete and properly attached

– Assist in updating the school’s organisational chart displayed

outside the General Office.

– Assist in data verification as requested by school

– Assist in updating the pigeonholes in the General Office at the

end of the year or upon request by the school.

– Assist in collecting forms and issuing items as requested by the

school.

Other Responsibilities

– Assist in the preparation and arrangement of light refreshments

for guests.

– Other administrative responsibilities may be assigned by the

Admin Manager and School Leaders as needed