General Admin Staff (Reception) |School |Woodlands

Job Description

The Services required are set out as follows:

The Personnel shall be competent to perform the following:

 Concierge services – attend to phone calls and walk-in customers

(pupils, parents, public, stakeholders)

 Using messaging apps to communicate events and send reminders

to parents

 Check generic email everyday and forward them to relevant officers

within a certain time frame

 Incoming Mail Correspondence: Record and distribute incoming

correspondence upon receipt.

 Articles – Stocktake Monitoring: Record and track all articles

accurately, then submit to AM for end-of-term verification.

 Calling and confirming the attendance of parent volunteers to help in

school events and activities

 General administrative duties including typing, filing, preparation of

documents

 Printing of monthly CCA Instructors/Contract Staff attendance

records

 Save transport approval (formSG) to shared folder.

 Ad Hoc Bus Booking Coordinator transport for Students

External Activities including Monthly verification of Ad Hoc

School Bus payment

 Filing of documents such as Bus Booking form

 Recording student injuries that occur during school hours through the

Unwell/Injured Student management system and Rendering of First

Aid to pupils e.g. issuing of pupils with plasters

 Assist in packing learning resources i.e. booklet

 Other administrative duties as assigned by

supervisor