Executive Administrator

Job Description

Key Responsibilities
Provide full administrative and coordination support to project managers and technical teams.
Manage and organize project documentation, reports, and records in both digital and physical formats.
Prepare and track timesheets, invoices, and other contract-related submissions.
Schedule meetings, prepare minutes, and follow up on action items.
Coordinate communication between internal departments and external partners.
Ensure compliance with company processes and project documentation standards.
Assist in the preparation of presentations, reports, and correspondence for management review.
Maintain confidentiality and accuracy in handling project data and personnel records.
Requirements
Diploma or Degree in Business Administration, Project Management, Engineering Administration, or related field.
At least 4 years of experience in administrative or coordination roles — preferably in construction, engineering, or facilities management environments.
Strong organizational, communication, and multitasking skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint) and comfortable working with digital documentation systems.
Able to work independently and manage multiple priorities with attention to detail.
Preferred Skills (Advantageous)
Experience supporting teams using BIM, IDD, or other digital project platforms.
Familiarity with public-sector project workflows or engineering documentation standards.
Basic knowledge of procurement or timesheet administration processes.