Event & Operations Executive |School |Farrer Road

Job Description

Job Description & RequirementsThe Services required are set out as follows:

(A) Event Management

– To plan, prepare and provide support for the organisation of school

events, mainly in the area of food catering. The work includes:

o Sourcing of suitable caterers/vendors for provision of food

catering/refreshment; Sourcing of food items for ad-

hoc/special school events.

o The planning of menu, making special arrangements for

people with special diets/allergies.

o Working with the school’s Admin. Manager/Admin. Executive

on the budget and procurement matters.

o Managing logistics requirements.

o Liaising with vendors and working hand-in-hand with the

school staff to carry out events smoothly.

– To work with the school and/or school’s stakeholders in organising

formal dinners/lunch held outside school (e.g. hotel), which includes

attending external work meetings and overseeing the set up of

external venues for the events.

(B) School Operations

– To be main person-in-charge of the operations of the Printing Room

and manage printing requests from teachers. The work entails:

o Working closely with Exam. Committee in the printing of

exam. papers, and be responsible for the security of the

exam. papers (i.e. to ensure the safekeeping of exam. papers

after it is printed).

o Ensuring that the exam Standard Operating Procedures

(SOPs) are followed for the printing of exam. papers.

o Meeting the respective teachers-in-charge to go through the

printing requirements of each exam./test paper.

o Ensuring that all printing requests are completed on time.

o Guiding teachers/staff in the proper use of the printing

machines. Train new Gen. Office staff / Operation Support

Officers (OSO) in the printing SOPs and operation of the

printing room.

o Being the point of contact for on-site technicians in the

troubleshooting of printing machines.

o Upkeeping the cleanliness and tidiness of the Printing room.

– When necessary, to be deployed to the school’s General Office at

assigned periods to provide customer service and student support

service at the General Office reception counter.

– To follow the school’s SOPs and provide administrative support

together with the School Admin. Team.

– Play a role in the school emergency exercises and other

administrative/operational areas, which may be required from time to

time.

(C) Canteen Operations

– To assist the school in the management of Canteen Vendors. The

work entails:

o Do daily checks to ensure that Canteen Vendors adhere to the

Health Promotion Board (HPB) guidelines.

o Work with the Operations Manager (OM) to communicate

important announcements to the Canteen Vendors (e.g.

canteen closure due to school events, etc).

o Attend termly Canteen meetings and write minutes for the

meetings.

o Attend briefings conducted by HPB with the Canteen Vendors