Administration Officer |School |Hougang

Job Description

The Services required are set out as follows:

Reception

1. Managing front desk duties such as handling telephone calls and

walk-in enquiries from students and visitors;

2. Providing necessary assistance and advice to students who need

special attention;

3. Receiving of deliveries and courier services and distribution to the

relevant parties;

4. Render first level assistance to unwell students and follow up with

both teacher-in-charge and parents till the students are back to

class/home;

5. Attending and providing first aids to injured students and follow up

with the completion of injury reports;

6. Assist student in times of need, eg lost & found items, change of

uniform, locating teacher/classroom/parent.

General Admin

1. Liaising with relevant parties on school maintenance and

improvement works to be carried out to the school buildings;

2. Recording of incoming and outgoing mails & faxes;

3. Prepare dispatch pouch to MOE HQ for courier pick-up and sorting of

contents of dispatch pouch from MOE HQ and direct

correspondences to the respective staff for their follow up action;

4. Assisting in simple data entry and filing of documents;

5. Assisting in simple co-ordination work such as collection of forms

from the different levels;

6. Maintaining the cleanliness & tidiness of the reception area and the

General Office on daily basis; and

7. Undertaking ad-hoc duties assigned by the immediate superior and

school leaders.