Receptionist Cum Admin Support Staff |School | Ang Mo Kio

Job Description

The Services required are set out as follows:

Front desk duties

• Attend to telephone and walk-in inquiries from students, parents,

vendors, visitors, customers etc and where appropriate, direct them to

the relevant departments/staff-in-charge for follow-up.

• Attend to all incoming mail and distribute them to the relevant staff.

• Issue keys to students and staff.

• Organize and upkeep the updated copies of administrative

documents, and distribute them to relevant teachers and/or students

when necessary.

• Issue relevant forms and documents to staff as and when requested.

• Attend to students in the sick bay.

• Maintain student injury logbook and follow up with staff and parents in

accordance with safety SOPs.

• Contact parents of students who are unwell or students who are

dismissed early.

• Retrieve and update daily staff attendance reports from school system.

• Maintain time-off logbook for all staff and check that time-off

applications are duly approved.

• Attend to loss-and-found cases and maintain proper records.

Administrative support duties

• File procurement and payment documents for all departments, and

check that they are duly signed.

• Upkeep payment record files and check that all payment vouchers are

accounted for.

• Check monthly ad hoc bus booking records and tally with vendor’s

billing report. Follow up with vendor and school staff on discrepancies.

• Assist with temperature taking exercise for staff and other ad hoc

school exercises.